PROCESS & PAYMENT

Here is how the sign up process will work:

If you want to attend, you will enroll in a simple ticket lottery.

This is also where we will ask you about the ticket type you intend to purchase.

You will be asked to provide a few sentences explaining your circumstances if you want to apply for a reduced ticket.

Stating you want to buy a Community Ticket will not automatically guarantee you a spot - we are happy and grateful that you have the intention but naturally, it won't give you a preferred status.

This wouldn't seem fair.

Afterwards, we will inform you whether you got a spot on the participant list or whether you have been put on the waiting List.

This will happen on the 25th of december as a little holiday present ;)

Please note that we don't know how big the interest for this larp will be - we of course hope to give everyone that signs up a spot, but there is only so much space at the Hunter Bar, sadly.

As organisers, we also reserve ourselves the option to fill up a limited amount of participant spots (up to 15% of the spots) for participants who have helped us out for past, present or future projects.

If you don't get a spot, you will end up in the waiting List. In case of dropouts, we will be drawing at random from said List.

To ensure participant safety, we will send out a list with all participants' full chosen names to everyone who got a spot and a chance to speak up about safety issues or personal requests to not play with a certain person on the list directly.

We will handle these cases discretely and with care and experience. It also means that in appropriate cases, we retain the right to remove people from the participants list if we deem it necessary for the event's safety.

It is important to us to believe victims, yet we also do not blindly ban anyone from our events.

There will be conversations if this issue arises and we'll figure out how to handle it together.

we will contact people from the waiting list to fill the spots if such circumstances occur.

After all of this has been sorted, we will ask for your payment and provide you with the necessary details.

You'll also receive access to our Area of the Poltergeist Community Discord for all ihunt participants!

Next, we will send out a form asking for practical info and later on your casting preferences, so we can begin with casting and start throwing you into the respective Discord channels.

Room arrangements will be done as close to the larp as possible to account for spontaneous changes in the participant list.

Sign-up starts:

Sign-up closes:

Lottery Results:

Deadline first installment:

If you fail to meet these deadlines, the orga team reserves the right to exclude you from the event - this is to say, please reach out to us and communicate if you have trouble in good time. If we don't hear from you, we cannot help you.

We offer the possibility to take care of your payment in three installments, but you are of course always welcome and encouraged to pay the full ticket price or a higher rate at an earlier point in time if you can.

We will be asking for a first small payment shortly after the confirmation that you have a spot on the participant list, for the simple reason that we have a deadline to arrange our own downpayment with the venue. We have tried to keep this amount within reason in a way that also guarantees us to be able to meet our financial obligations with the venue as well.

These are our minimum deadlines for the payments of the different installments of your ticket.

In case you need to cancel your participation for the event, we will of course try to fill your spot with people from the waiting list.

But experience shows that the closer we get to the event, the less likely it is we can find a fully paying participant.
The following refund rules apply

(minus potential bank fees - if the refund goes to an account outside of Germany or to a non-Euro PayPal)

Yes hello, Corona might not be a super acute thing right now, but whether it hits again or we just get a new pandemic or other catastrophy, nobody knows.

However, we are of course very hopeful that we'll be able to safely run the events.

We do want to be transparent about how much money you will get back in case the larps have to be cancelled.

We need you to read the next part and agree to it before you sign up to our larps - it's the only way we can organise these events right now with the financial risks that come with it.

There are downed payments for the location involved that we won't get back in most cases.

We are not at a point yet where we have the financial buffer in our organisation's bank account to fall back on should drastic things happen.

As a rule, you will receive a refund according to our general refund policy. Meaning that if we e.g. have to cancel the larp on the date 20.05.2024, you will receive 150€ back, everything on top we will try to make happen but we can't guarantee it.

If the country goes into another governmentally issued lockdown, we will likely be able to get most of our money back and repay you a full or almost full ticket.